Operations Assistant Manager
Location: Nursing
Regular/Temporary: Regular
Job ID: 608333
Full/Part Time: Full-Time
Workplace Culture
NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.
https://nau.edu/president/strategic-plan/
Special Information
• ***This position is open to current regular, benefit-eligible NAU employees ONLY. (Temporary employees, student workers, variable-hour benefit-eligible employees, and other non-regular employees are not eligible to apply).***
Job Description
The Operations Assistant Manager plays a crucial role in providing core support to the College of Nursing (CON). This position supports the Executive Team and contributes to the effective operation of the College through a wide range of administrative and communication tasks. The role requires frequent interaction with current and prospective students, faculty, staff, and administrators, ensuring a professional and welcoming environment for all.
Operating with initiative and independent judgment, this position performs advanced administrative tasks and serves as a key point of contact for program growth and logistics related to new program development and the expansion of current programs across state-wide campuses. A broad understanding of administrative functions and operations is essential, along with the ability to exercise sound judgment and make informed decisions independently as needed to support CON's mission.
Administrative & Operational College Support - 40%
• Provides high level assistance for CON faculty, staff and students in need of assistance.
• Responsible for the accurate and timely onboarding and offboarding of all statewide part time faculty, staff and student employees.
• Responsible for processing bulk onboarding each semester for part-time faculty, including individual onboarding/offboarding of part-time faculty, communicating with PTF of required clinical documentation, updating Excel tracking spreadsheets and coordinating with directors to verify accurate assignments and pay.
• Collaborates with CON Executive Assistant on updating list serves and Team Channel notifications of new employees (as part of the onboarding process).
• Collaborates with the CON ADO or ADFO and NAU HR or Finance teams for processes, to anticipate faculty/staff needs and take the initiative to ensure smooth processes.
• Provides CON ADO support for onboarding, managing new employee setup, training plans, orientation, etc.
• Processes and tracks supplemental pay forms for full time staff and faculty.
• Provides administrative support for CON contracts and grants including tracking, collecting and compiling grant data for reporting.
• Manages and processes departmental deposits for CON.
• Will be responsible for NAU Purchase card, and associated duties such as reconciliation, organization, tracking and may assist CON Executive Team with purchases.
• May be asked to develop and document various standard operating procedures, collaborating with individuals within the college to design and implement new SOP for future review and usage.
• Serves as a backup for the Assistant Director of Operations.
• Assists the CON Executive Assistant with managing CON list serves.
Schedule of Classes - 20%
• Coordinate with CON Directors and director designees to create and maintain the schedule of classes for all programs in accordance with the NAU Registrar and CON guidelines.
• Meets pre-semester with staff to verify accuracy of schedule of classes.
• Submits any changes in scheduling while maintaining internal tracking spreadsheet.
• Add faculty to courses within system.
• Maintain calendars for classrooms and labs, in order for the information to be accessed by students, staff and faculty.
• Maintain working schedule document to align with the schedule in LOUIE, ensuring every class and lab is an accurately updated for the students, staff and faculty.
Supervision & Front Office Oversight - 15%
• Hires, trains, and supervises the CON Front Office student team of 4-6 high performing student employees.
• Will be responsible for managing all front office operations as a backup for student employees and their responsibilities, including providing office coverage when students are away during school breaks and or have days off.
• Coordinates and leads the work of the CON Front Officed student team to support various administrative functions across the CON.
• Time and Labor liaison for the entire college, also responsible for approving and scheduling student employees' hours and shifts.
Building & Asset Management - 10%
• Maintain fixed asset inventory and coordinate annual inventory review, communicate and coordinate with statewide campus representatives to ensure all assets are properly accounted for, maintain records and all property control forms.
• Tracks and orders all CON computer equipment, ensuring staff and faculty have updated and properly functioning equipment
• Submits and tracks work orders for Facility Services requests (electrical, custodial, HVAC, general maintenance, office moves, office set up, keys, etc.).
• Submit and track all ITS and Telecommunications work orders.
• Acting as main building manager support, will organize and track all departmental keys and ensure the lock up of the building at the end of the workday (5pm).
Other - 5%
• Other duties as assigned.
Minimum Qualifications
• High school degree.
• 1 -2 years of relevant experience.
• A combination of related education, experience and training my be used as an equivalent to the above educational Minimum Requirements.
Preferred Qualifications
• Bachelor's degree in relevant field.
• Experience working in higher education.
• Experience using PeopleSoft or similar HR software.
• Experience managing multiple projects simultaneously.
• Experience managing a dynamic workload.
Knowledge, Skills, & Abilities
Knowledge
• Knowledge of rules, regulations, guidelines, and procedures related to higher education.
• Knowledge of general office practices and administrative skills.
• Knowledge of organizational practices and principles.
Skills
• Coordination of activities, evaluating data and establishing priorities.
• Organizational and project management skills.
• Microsoft Office Suite (Word, Excel, PowerPoint).
Abilities
• Works independently and takes initiative.
• Problem solve to reach a resolution
• Exercises good judgement and professionalism.
• Communicates effectively.
Background Information
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.
Salary
Salary range begins at $51,085. Annual salary commensurate with candidate's qualifications and related experience.
FLSA Status
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.
Immigration Suppt/Sponsorship
NAU will not provide any U.S. immigration support or sponsorship for this position.
Application Deadline
April 14, 2025 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.
https://in.nau.edu/Human-Resources/Posters-Required-by-Law/
NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.
To apply, visit https://apptrkr.com/6124385
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
jeid-6fb2d3a328ac044b996d7c68da3a6f6a